Microsoft Excel – Keyboard shortcuts for Mac Excel

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This topic itemizes all keyboard shortcuts for Excel 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel 2016 for Mac. However, not all do. The shortcuts in this article refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.


  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office 2016 for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel 2016 for Mac.

To do this Press
Paste COMMAND + V
or
CONTROL + V
Copy COMMAND + C
or
CONTROL + C
Clear DELETE
Save COMMAND + S
or
CONTROL + S
Undo COMMAND + Z
or
CONTROL + Z
Redo COMMAND + Y
or
CONTROL + Y
or
COMMAND + SHIFT+ Z
Cut COMMAND + X
or
CONTROL + X
Bold COMMAND + B
or
CONTROL + B
Print COMMAND + P
or
CONTROL + P
Open Visual Basic OPTION + F11
Fill Down COMMAND + D
or
CONTROL + D
Fill Right COMMAND + R
or
CONTROL + R
Insert cells CONTROL + SHIFT + =
Delete cells COMMAND + HYPHEN
or
CONTROL + HYPHEN
Calculate all open workbooks COMMAND + =
or
F9
Close window COMMAND + W
or
CONTROL + W
Quit Excel COMMAND + Q
Display the Go To dialog box CONTROL + G
or
F5
Display the Format Cells dialog box COMMAND + 1
or
CONTROL + 1
Display the Replace dialog box CONTROL + H
or
COMMAND + SHIFT + H
Paste Special COMMAND + CONTROL + V
or
CONTROL + OPTION + V
or
COMMAND + OPTION + V
Underline COMMAND + U
Italic COMMAND + I
or
CONTROL + I
New blank workbook COMMAND + N
or
CONTROL + N
New workbook from template COMMAND + SHIFT + P
Display the Save As dialog box COMMAND + SHIFT + S
or
F12
Display the Help window F1
or
COMMAND + /
Select All COMMAND + A
or
COMMAND + SHIFT + SPACEBAR
Add or remove a filter COMMAND + SHIFT + F
or
CONTROL + SHIFT + L
Minimize or maximize the ribbon tabs COMMAND + OPTION + R
Display the Open dialog box COMMAND + O
or
CONTROL + O
Check spelling F7
Open the thesaurus SHIFT + F7
Display the Formula Builder SHIFT + F3
Open the Define Name dialog box COMMAND + F3
Open the Create names dialog box COMMAND + SHIFT + F3
Insert a new sheet * SHIFT + F11
Print COMMAND + P
or
CONTROL + P
Print preview COMMAND + P
or
CONTROL + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. 

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, press System Preferences.
  2. Press Keyboard.
  3. In the tabs, press Shortcuts.
  4. Click Mission Control.
  5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this Press
Expand or minimize the ribbon COMMAND + OPTION + R
Switch to full screen view COMMAND + CONTROL + F
Switch to the next application COMMAND + TAB
Switch to the previous application COMMAND + SHIFT + TAB
Close the active workbook window COMMAND + W
Copy the image of the screen and save it to
a Screen Shot file on your desktop.
COMMAND + SHIFT + 3
Minimize the active window CONTROL + F9
Maximize or restore the active window CONTROL + F10
or
COMMAND + F10
Hide Excel. COMMAND + H
Move to the next box, option, control, or command TAB
Move to the previous box, option, control, or command SHIFT + TAB
Exit a dialog or cancel an action ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button) RETURN
Cancel the command and close ESC

Move and scroll in a sheet or workbook

To do this Press
Move one cell up, down, left, or right ARROW KEYS
Move to the edge of the current data region COMMAND + ARROW KEY
Move to the beginning of the row HOME
On a MacBook, press FN + LEFT ARROW
Move to the beginning of the sheet CONTROL + HOME
On a MacBook, press CONTROL + FN + LEFT ARROW
Move to the last cell in use on the sheet CONTROL + END
On a MacBook, press CONTROL + FN + RIGHT ARROW
Move down one screen PAGE DOWN
On a MacBook, press FN + DOWN ARROW
Move up one screen PAGE UP
On a MacBook, press FN + UP ARROW
Move one screen to the right OPTION + PAGE DOWN
On a MacBook, press FN + OPTION + DOWN ARROW
Move one screen to the left OPTION + PAGE UP
On a MacBook, press FN + OPTION + UP ARROW
Move to the next sheet in the workbook CONTROL + PAGE DOWN
or
OPTION + RIGHT ARROW
Move to the previous sheet in the workbook CONTROL + PAGE DOWN
or
OPTION + LEFT ARROW
Scroll to display the active cell CONTROL + DELETE
Display the Go To dialog box CONTROL + G
Display the Find dialog box CONTROL + F
or
SHIFT + F5
Access search (when in a cell or when a cell is selected) COMMAND + F
Move between unlocked cells on a protected sheet TAB

Enter data on a sheet

To do this Press
Edit the selected cell F2
Complete a cell entry and move forward in the selection RETURN
Start a new line in the same cell CONTROL + OPTION + RETURN
Fill the selected cell range with the text that you type COMMAND  + RETURN
or
CONTROL + RETURN
Complete a cell entry and move up in the selection SHIFT + RETURN
Complete a cell entry and move to the right in the selection TAB
Complete a cell entry and move to the left in the selection SHIFT + TAB
Cancel a cell entry ESC
Delete the character to the left of the insertion point, or delete the selection DELETE
Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key
Delete
On a MacBook, press FN + DELETE
Delete text to the end of the line
Note: Some smaller keyboards do not have this key
CONTROL + Delete
On a MacBook, press CONTROL + FN + DELETE
Move one character up, down, left, or right ARROW KEYS
Move to the beginning of the line HOME
On a MacBook, press FN + LEFT ARROW
Insert a comment SHIFT + F2
Open and edit a cell comment SHIFT + F2
Fill down CONTROL + D
or
COMMAND  + D
Fill to the right CONTROL + R
or
COMMAND  + R
Define a name CONTROL + L

Work in cells or the Formula bar

To do this Press
Edit the selected cell F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents DELETE
Complete a cell entry RETURN
Enter a formula as an array formula COMMAND + SHIFT + RETURN
or
CONTROL + SHIFT + RETURN
Cancel an entry in the cell or formula bar ESC
Display the Formula Builder after you type a valid function name in a formula CONTROL + A
Insert a hyperlink COMMAND + K
or
CONTROL + K
Edit the active cell and position the insertion point at the end of the line CONTROL + U
Open the Formula Builder SHIFT + F3
Calculate the active sheet SHIFT + F9
Display a contextual menu SHIFT + F10
Start a formula =
Toggle the formula reference style between absolute, relative, and mixed COMMAND + T
or
F4
Insert the AutoSum formula COMMAND + SHIFT + T
Enter the date CONTROL + SEMICOLON (;)
Enter the time COMMAND + SEMICOLON (;)
Copy the value from the cell above the active cell into the cell or the formula bar CONTROL + SHIFT + INCH MARK (“)
Alternate between displaying cell values and displaying cell formulas CONTROL + GRAVE ACCENT (`)
Copy a formula from the cell above the active cell into the cell or the formula bar CONTROL + APOSTROPHE (‘)
Display the AutoComplete list CONTROL + OPTION + DOWN ARROW
Define a name CONTROL + L
Open the Smart Lookup pane CONTROL + OPTION + COMMAND+ L

Format and edit data

To do this Press
Edit the selected cell F2
Create a table COMMAND + T
or
CONTROL + T
Insert a line break in a cell COMMAND + OPTION + RETURN
or
CONTROL + OPTION + RETURN
Insert special characters like symbols, including emoji CONTROL + COMMAND + SPACEBAR
Increase font size COMMAND + SHIFT + >
Decrease font size COMMAND + SHIFT + <
Align center COMMAND + E
Align left COMMAND + L
Display the Modify Cell Style dialog box COMMAND + SHIFT + L
Display the Format Cells dialog box COMMAND + 1
Apply the general number format CONTROL + SHIFT + ~
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) CONTROL + SHIFT + $
Apply the percentage format with no decimal places CONTROL + SHIFT + %
Apply the exponential number format with two decimal places CONTROL + SHIFT + ^
Apply the date format with the day, month, and year CONTROL + SHIFT + #
Apply the time format with the hour and minute, and indicate AM or PM CONTROL + SHIFT + @
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values CONTROL + SHIFT + !
Apply the outline border around the selected cells COMMAND + OPTION + ZERO
Add an outline border to the right of the selection COMMAND + OPTION + RIGHT ARROW
Add an outline border to the left of the selection COMMAND + OPTION + LEFT ARROW
Add an outline border to the top of the selection COMMAND + OPTION + UP ARROW
Add an outline border to the bottom of the selection COMMAND + OPTION + DOWN ARROW
Remove outline borders COMMAND + OPTION + HYPHEN
Apply or remove bold formatting COMMAND + B
Apply or remove italic formatting COMMAND + I
Apply or remove underscoring COMMAND + U
Apply or remove strikethrough formatting COMMAND + SHIFT + X
Hide a column COMMAND + )
or
CONTROL + )
Unhide a column COMMAND + SHIFT + )
or
CONTROL + SHIFT + )
Hide a row COMMAND + (
or
CONTROL + (
Unhide a row COMMAND + SHIFT + (
or
CONTROL + SHIFT + (
Edit the active cell CONTROL + U
Cancel an entry in the cell or the formula bar ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents DELETE
Paste text into the active cell COMMAND + V
Complete a cell entry RETURN
Give selected cells the current cell’s entry COMMAND + RETURN
or
CONTROL + RETURN
Enter a formula as an array formula COMMAND + SHIFT + RETURN
or
CONTROL + SHIFT + RETURN
Display the Formula Builder after you type a valid function name in a formula CONTROL + A

Select cells, columns, or rows

To do this Press
Extend the selection by one cell SHIFT + ARROW KEY
Extend the selection to the last nonblank cell
in the same column or row as the active cell
COMMAND  + SHIFT + ARROW KEY
Extend the selection to the beginning of the row SHIFT + HOME
On a MacBook, press SHIFT + FN + LEFT ARROW
Extend the selection to the beginning of the sheet CONTROL + SHIFT + HOME
On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW
Extend the selection to the last cell used
on the sheet (lower-right corner)
CONTROL + SHIFT + END
On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW
Select the entire column CONTROL + SPACEBAR
Select the entire row SHIFT + SPACEBAR
Select the entire sheet COMMAND + A
Select only visible cells COMMAND + SHIFT + * (asterisk)
Select only the active cell when multiple cells are selected SHIFT + DELETE
Extend the selection down one screen SHIFT + PAGE DOWN
On a MacBook, SHIFT + FN + DOWN ARROW
Extend the selection up one screen SHIFT + PAGE UP
On a MacBook, SHIFT + FN + UP ARROW
Alternate between hiding objects, displaying objects,
and displaying placeholders for objects
CONTROL + 6
Turn on the capability to extend a selection
by using the arrow keys
F8
Add another range of cells to the selection SHIFT + F8
Select the current array, which is the array that the
active cell belongs to
CONTROL + /
Select cells in a row that don’t match the value
in the active cell in that row.
You must select the row starting with the active cell
CONTROL + \
Select only cells that are directly referred to by formulas in the selection CONTROL + SHIFT + [
Select all cells that are directly or indirectly referred to by formulas in the selection CONTROL + SHIFT + {
Select only cells with formulas that refer directly to the active cell CONTROL + ]
Select all cells with formulas that refer directly or indirectly to the active cell CONTROL + SHIFT + }

Work with a selection

To do this Press
Copy COMMAND + C
or
CONTROL + V
Paste COMMAND + V
or
CONTROL + V
Cut COMMAND + X
or
CONTROL + X
Clear DELETE
Delete the selection CONTROL + HYPHEN
Undo the last action COMMAND + Z
Hide a column COMMAND + )
or
CONTROL + )
Unhide a column COMMAND + SHIFT + )
or
CONTROL + SHIFT + )
Hide a row COMMAND + (
or
CONTROL + (
Unhide a row COMMAND + SHIFT + (
or
CONTROL + SHIFT + (
Move from top to bottom within the selection (down) * RETURN
Move from bottom to top within the selection (up) * SHIFT + RETURN
Move from left to right within the selection,
or move down one cell if only one column is selected
TAB
Move from right to left within the selection,
or move up one cell if only one column is selected
SHIFT + TAB
Move clockwise to the next corner of the selection CONTROL + PERIOD
Group selected cells COMMAND + SHIFT + K
Ungroup selected cells COMMAND + SHIFT + J

* These shortcuts may move in another direction other than down or up. If you’d like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this Press
Insert a new chart sheet. * F11
Cycle through chart object selection ARROW KEYS

Sort, filter, and use PivotTable reports

To do this Press
Open the Sort dialog box COMMAND + SHIFT + R
Add or remove a filter COMMAND + SHIFT + F
or
CONTROL + SHIFT + L
Display the Filter list or PivotTable page
field pop-up menu for the selected cell
OPTION + DOWN ARROW

Outline data

To do this Press
Display or hide outline symbols CONTROL + 8
Hide selected rows CONTROL + 9
Unhide selected rows CONTROL + SHIFT + Opening parenthesis ( ( )
Hide selected columns CONTROL + ZERO
Unhide selected columns CONTROL + SHIFT + Closing parenthesis ( ) )

Use function key shortcuts

Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the FN key every time you use a function key shortcut

NOTE: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn’t work as you expect it to, press the FN key in addition to the function key. If you don’t want to press the FN key each time, you can change your Apple system preferences:

 

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.
  2. Select Keyboard.
  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.


The following table provides the function key shortcuts for Excel 2016 for Mac

To do this Press
Display the Help window F1
Edit the selected cell F2
Insert or edit a cell comment SHIFT + F2
Open the Save dialog OPTION + F2
Open the Formula Builder SHIFT +F3
Open the Define Name dialog COMMAND +F3
Close COMMAND +F4
Display the Go To dialog F5
Display the Find dialog SHIFT + F5
Move to the Search Sheet dialog CONTROL + F5
Check spelling F7
Open the thesaurus SHIFT + F7
or
CONTROL + OPTION + COMMAND + R
Extend the selection F8
Add to the selection SHIFT + F8
Display the Macro dialog OPTION +F8
Calculate all open workbooks F9
Calculate the active sheet SHIFT + F9
Minimize the active window CONTROL + F9
Display a contextual menu, or “right click” menu SHIFT + F10
Maximize or restore the active window CONTROL + F10
or
COMMAND + F10
Insert a new chart sheet* F11
Insert a new sheet* SHIFT + F11
Insert an Excel 4.0 macro sheet COMMAND + F11
Open Visual Basic OPTION + F11
Display the Save As dialog F12
Display the Open dialog COMMAND + F12

For more information, please visit the Excel help center.