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How To Add And Create Stationery In Outlook

There is a stationery library in Outlook for your applying. However, you may not find out a fit one for your email message in some cases. And here we will show you how to create custom stationery in Microsoft Outlook.

Step 1: Create a new email message, and configure its formats.

Step 2: Click the File > Save As.

Step 3: The Save As dialog box comes out, copy and paste the %appdata%\microsoft\stationeryin the address box, and press the Enter key. See the screen shot:

Step 4: Type a stationery name in the File name: box.

Step 5: In the drop down list of Save as type:, select the HTML (*.htm; *html).

Step 6: Click the Save button.

Close the message window. And stationery with the formats style that you configured in Step 1 has been created and saved. The new stationery is added into the stationery library, and you can apply it later.


arrow blue right bubbleAdd And Apply Stationery For All Email Messages

This section is about how to add or apply stationery for all email messages, including all new email messages, replying messages, and formatting messages.

Step 1: Open the Outlook Options dialog box:

  1. In Outlook 2010 / 2013, click the File > Options;
  2. In Outlook 2007, click the Tools > Options.

Step 2: Click the Stationery and Fonts button.

  1. In Outlook 2010 / 2013, click the Mail button in the left bar, and the Stationery and Fonts button stays in the Compose messages section.
  2. In Outlook 2007, the Stationery and Fonts button is placed in the Stationery and Fonts section under the Mail Format tab.

Step 3: In the Signatures and Stationery dialog box, please select theme and font by clicking the Theme button and Font buttons.

Note: In the Theme or stationery for new HTML e-mail message section, if you select a theme, and select the Use theme’s font in the font box, the Font button in New mail message section is gray and invalid. So does the Font button in the Replying and forwarding messages section.

Step 4: Click OK button.

After you finish the setting, the selected stationery will be added and applied to all new email messages, replying messages, and forwarding messages.


arrow blue right bubbleAdd And Apply Stationery For One Email Message

Occasionally, you may want to apply stationery for just one special message. And you can do it as following:

First of all, make sure the main outlook interface is in the Mail view. It will shift to the mail view by clicking the Mail button in the Navigation pane.

Step 1: Click the Home > New Items > E-mail Message Using > More Stationery in Outlook 2010 / 2013.

If you are using the Outlook 2007, please click the Actions > New Mail Message Using > More Stationery.

Step 2: In the Theme or Stationery dialog box, select stationery from the Choose a Theme: box, and click OK.

Step 3: A new message window opens, and selected stationery is applied in it. Just compose your email message and send it.

Outlook (Windows and Mac) – Recover Deleted Items

The content of this document applies to Outlook 2016, Outlook 2013 and, Outlook 2007 using Office 365 from a Windows computer.


Note: Using the Outlook application from an Apple device the process will be the same.

When you accidentally delete an item from your Outlook mailbox, you can often recover it. The first place to look is the Deleted Items or Trash folders. Search for the item you want, then right-click it and select Move > Other Folder. If you can’t find it there, the next steps depend on what type of email account you have in Outlook.

If your folder list looks like this, and you see the Deleted Items folder, see the steps below to recover deleted email, appointments, events, contacts, and tasks that have been removed from the Deleted Items folder.

If your folder list looks like this, and you see the Trash folder, you can move items from the Trash folder back into your other folders, but you can’t recover items that have been deleted from the Trash folder.

If you see the Deleted Items folder, you can recover deleted items.

If you see the Trash folder, you're using an IMAP account.

Need to recover a deleted folder in Outlook 2013 or Outlook 2016 for Windows?    You can recover a deleted folder (with all of its messages) if it’s still in your Deleted Items folder—See How. Unfortunately, you can’t recover a folder that’s been permanently deleted. But you can use the steps in this topic to recover messages from the from the folder you deleted.

Recover an item that’s no longer in your Deleted Items folder

If you can’t find an item in the Deleted Items folder, the next place to look is the Recoverable Items folder. This is a hidden folder, and it’s the place where items are moved when you do one of the following things:

  • Delete an item from the Deleted Items folder.
  • Empty the Deleted Items folder.
  • Permanently delete an item by selecting it and pressing Shift+Delete.

Watch the video or follow the steps listed below the video to recover items from the Recoverable Itemsfolder.

  1. In Outlook, go to your email folder list, and then click Deleted Items.

    Important: If you don’t see the Deleted Items folder, but instead see the Trash folder, then your account doesn’t support recovering an item that’s no longer in your Deleted Items folder.

  2. Make sure Home is selected at the top, left-hand corner, and then click Recover Deleted Items From Server.Select the Deleted Items folder and click Recover Items From Server

    Important: If Recover Deleted Items From Server isn’t there, your account doesn’t support recovering an item that’s no longer in your Deleted Items folder.

  3. Select the item you want to recover, click Restore Selected Items, and then click OK.Select an item to restore and click OK

Where do recovered items go?    When you recover items from the Recoverable Items folder, they are moved to the Deleted Items folder. So after you recover an item, you can find it in your Deleted Items folder and then move it to another folder.

Office 365 (Outlook 2016 | Outlook 2013) – Create stationery for email messages

Stationery and themes are a set of unified design elements and color schemes. They specify fonts, bullets, background color, horizontal lines, images, and other design elements that you want to include in outgoing email messages.

Outlook includes a large selection of stationery. You can also design your own custom stationery. For example, you can include a company logo or design that matches your organization’s style guidelines.


  1. Create a message.The message can be discarded after these steps are completed.
  2. Customize the message by using fonts, bullets, a background color, horizontal lines, images, and other design elements that you want to include.
  3. In the message window, click the File tab.
  4. Click Save As.
  5. In the Save As dialog box address bar, enter %appdata%\microsoft\stationery, and then press Enter.save as dialog address box
    The Stationery folder opens
  6. In the File name box, enter a name for your new stationery.
  7. In the Save as type list, click HTML.
  8. Click Save.
The stationery is now ready to be applied to new email messages.

For more information, please visit the Office Help & Training site.

Office 365 (Outlook 2016 | Outlook 2013) – Create stationery for email messages

Stationery and themes are a set of unified design elements and color schemes. They specify fonts, bullets, background color, horizontal lines, images, and other design elements that you want to include in outgoing email messages.
Outlook includes a large selection of stationery. You can also design your own custom stationery. For example, you can include a company logo or design that matches your organization’s style guidelines.


  1. Create a message.The message can be discarded after these steps are completed.
  2. Customize the message by using fonts, bullets, a background color, horizontal lines, images, and other design elements that you want to include.
  3. In the message window, click the File tab.
  4. Click Save As.
  5. In the Save As dialog box address bar, enter %appdata%\microsoft\stationery, and then press Enter.save as dialog address box
    The Stationery folder opens
  6. In the File name box, enter a name for your new stationery.
  7. In the Save as type list, click HTML.
  8. Click Save.
The stationery is now ready to be applied to new email messages.

For more information, please visit the Office Help & Training site.

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Retract/Replace a Sent Email in Outlook

Retract or Replace Sent Email Tutorial

Uh oh, the send button was pushed and you did not want to!  Ack, what to do?  Don’t panic, we have the solution for you!

Just click to view the helpful video tutorial from Microsoft to fix the issue.  TIP: be sure to click the full screen icon for the best viewing experience.

[arve url=”https://videocontent.osi.office.net/b6bd5200-2a3c-46e5-8df8-a6d2ca9afd65/cb48b68d-cefe-4cac-ac9d-56ec039334bc_1280x720_3400.mp4″ title=”Retract or replace sent email in Outlook” description=”Retract or replace sent email in Outlook”/]

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Send an Automatic Reply in Outlook

Automatic Reply Tutorial

Want to know how to send an automatic reply to a received email in Outlook?  Great, we have an informative video tutorial for you to watch.

Just click to view the helpful video from Microsoft to fix the issue.  TIP:  be  sure to click the full screen icon for the best viewing experience.

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Open/Preview/Save Attachments in Outlook

Open, Preview or Save Email in Outlook Tutorial

Have you found yourself wondering how to open, preview or save email attachments while using Outlook?  Well wonder no more!  This tutorial is for you!

Just click to view the helpful video from Microsoft for a great fix to the issue.  TIP: select the full screen icon for the best viewing experience.

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Reply to and Delete Email in Outlook

Reply to and Delete Email Tutorial

A little lost on how to delete an email?  What about when you want to reply to an email and can’t figure out how? Well if these are questions you are asking yourself or others, then this video tutorial is for you.

Just click to view the helpful Microsoft video tutorial to fix the issue.   TIP:  click the full screen icon for the best viewing experience.

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Reply To/Forward a Message in Outlook

Reply To or Forward Tutorial

Having trouble replying to or forwarding a message in Outlook?  Well then, this is the tutorial for you.

Just click to view the easy video tutorial from Microsoft to fix the issue.  TIP: select the fullscreen icon for best viewing!

[arve url=”https://videocontent.osi.office.net/8010d741-9dd1-4b79-8925-d23d0f2c29c8/8ad8199a-91d3-4619-bb91-f51249ada15f_1280x720_3400.mp4″ title=”Reply to or Forward in Outlook” description=”Reply to or Forward in Outlook”/]

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